Virginia Workers’ Compensation Commission

Online PEO Registration and Reporting

Virginia law requires all professional employer organizations (PEOs) doing business in Virginia to:

• register with the Virginia Workers’ Compensation Commission (the Commission);
• annually report their client lists and related insurance information to the Commission;
• notify the Commission of changes in client company status, insurance coverage, and identifying information; and
• pay an annual assessment as calculated by the Commission

The Commission has promulgated regulations to implement that law which directs PEO’s to make those filings electronically. The Commission partnered with Virginia Interactive (VI) to create an Internet-based registration and reporting system.

In order to access the online PEO service and to properly register with the Commission must:

First, become a subscriber to VI’s premium services by:

• Completing the Premium Service Subscription Agreement and accompanying addendum and
• Paying an annual VI fee of $1,000.00.

The $1,000.00 fee includes VI’s annual subscription fee of $95.00 and covers the cost of one (1) user login name, one (1) PIN number, and one (1) security key fob device. (The key fob generates a unique password number that an authorized user must enter in order to access online PEO registration and reporting.) The remainder of the VI fee helps VI recoup the expenses incurred in developing, designing, and maintaining online PEO registration and reporting system. Additional user login names, PIN numbers, and key fobs may be purchased for $105.00 per user (a new key fob must be purchased every four years).

As a self-funded state agency and pursuant to statutory and regulatory authority, the Commission will impose its own fees and/or annual assessments on PEOs.

Second, PEO’s must provide all registration information required on the PEO registration and reporting screens to be properly registered. Failure to comply is a statutory and regulatory violation.

As a subscriber to VI's online PEO registration and reporting service, you may have access to other premium services. Premium services are those information resources for which VI provides enhanced, value-added access and for which fees are charged. After you return the completed Premium Service Subscription Agreement, addendum, and appropriate payment to VI, we will send you the security key fob device(s) you have requested and detailed instructions on how to access the online PEO registration and reporting process.

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