VIRGINIA INFORMATION PROVIDERS NETWORK AUTHORITY
Executive Committee Meeting Minutes Draft
Library of Virginia

Mr. Worley called the meeting to order at 1:17 p.m. Roll-call was taken and a quorum was present.

Approval of Minutes 
Mr. Jones made a motion to approve the December 12th Authority meeting minutes. The motion was seconded and approved seven votes to zero.

Executive Director's Report
Mr. Doss updated the board on Senate Bill 1203 and House Bill 1931, legislation that that he and Mr. Prible had been tracking during the General Assembly session. Mr. Doss also informed the board that he and Mr. Prible are preparing for the Digital State Survey that should be coming out in the next few months. Lastly, Mr. Doss explained the FOIA in-serts in the board packets. These inserts explained both the ruling of a judge in Freder-icksburg on electronic communications between board members and the rules laid out under FOIA pertaining to email. 

Network Manager's Report
Mr. Willett informed the board that major revenue opportunities will probably not be available to VIPNet in the short-run, but that there may be available opportunities in the long run. Mr. Willett also indicated that restructuring under the VITA bill has kept many agencies from investing in VIPNet. In the long term, however, VIPNet will be part of the VITA enterprise and will have shared resources as a result.

Mr. Willett discussed the possibility of service and staff reductions. Staff reductions could create a situation that would ultimately lead to the elimination of services. Mr. Worley requested that the board be informed of any possible reductions that VIPNet might need to make in the coming months. Mr. Willett told the board that losing two or three people would be very injurious to VIPNet because each person contributes some expertise to most VIPNet projects. Mr. Willett also told the board the Deputy Secretary has made it clear that it is unacceptable to lose any services.

Mr. Willett reported on a prospective new procedure for managing the flow of funds. He noted that a simplification of this process should take place before the VIPNet contract is subsumed into the new VITA, and he further noted that revisions to the current contract might be needed. The chairman designated the executive committee plus Ms. Woodward to review contract revisions as necessary. Mr. Worley also asked the board to review the flow of funds document and the VIPNet contract and to communicate to Mr. Doss any questions or concerns that he can relay to the executive committee.

Ms. Smith reported on the memos included in the board packets. The memos were shared, not for a vote but for the members to be aware of them. The first memo, to the Virginia Association of Counties (VACo) represented the continuation and addition of services that VIPNet can provide. The second memo concerned the pending Department of Health Professions services and possible fee adjustments. The third memo requested the approval of the board to continue services to the Commonwealth of Virginia Cam-paign.

Adjournment
At 2:23pm, with no further business, Mr. Simonoff asked for a motion to adjourn. The motion was seconded and approved.

Attendance Log:
Chris Doss, VIPNet Authority 
Chris O’Kennon, Virginia Interactive
Rodney Willett, Virginia Interactive
Tracy Smith, Virginia Interactive
Scott Fowler, Virginia Interactive
William Prible, VIPNet Authority 
Fred Norman, CVC, LLC 
 Libby Lewis, LVA
Card Adams, LVA
 Rose Schooff, LVA
Paul Casalaspi, LVA