Mr. Simonoff presented the newly appointed members of the Board of Directors:
Mr. Rob Jones
Ms. Cheryl Clark
Ms. Dolly Oberoi
Mr. Chuck Mills
Mr. Scott Walker

Mr. Simonoff called the meeting to order at 1:00 p.m. The roll was called and a quorum was present.

Approval of Minutes

At 1:10 p.m., Mr. Byrd made a motion to approve the April, 2002 Authority meeting minutes. The motion was seconded and approved seven votes to zero.

Executive Director's Report

Mr. Doss informed the board that the statute designating a seat on the Council on Tech-nology Services (COTS) for the Executive Director of the VIPNet Authority went into effect as of July 1, 2002.

Mr. Doss also informed the Board that he is refining his earlier study on web sponsor-ships and web advertising; this will be provided to the General Assembly in response to a requested study on that subject.

Mr. Doss then briefed the Board on a review of VIPNet’s current flow of funds, and the negative impact of that process on agencies with which VIPNet transacts business. He informed the Board that, given their concurrence, a simpler, cleaner, and more transpar-ent process would be the goal of this review.

Mr. Doss also briefed the board on VIPNet’s role in the Secy. Of Technology’s strategic plan.

Mr. Doss informed the Board that continuing board members would find in their respec-tive information packets the current updates to the Virginia Freedom of Information Act, and that they should place these updates in their binders. He also noted that new board members would find the FOIA information in their binders. Mr. Doss also told the Board that there were copies of two presentations in their packets, one by Secy. Newstrom to the Governor’s Commission on Efficiency and Effectiveness, and the other by Dep. Secy. Huang to the Joint Commission on Technology and Science (JCOTS).

Mr. Simonoff informed the Board that Mr. Byrd, Ms. Woodward, and Ms. Clark had been asked to serve as a nomination committee. This committee is tasked with selecting candidates for the Board’s three officer positions.

Network Manager's Report

Mr. Willett briefed the Board on several of the projects that Virginia Interactive is cur-rently working on.

On July 1, 2002 VIPNet launched, My Mobile Virginia, the nation’s first wireless portal to be offered by a state government. My Mobile Virginia offers a subset of government services that can be adapted to wireless, hand-held device delivery. The initial launch included services: Polling Place Look-up, Commonwealth Calendar, License Look-up (Department of Health Professionals), Real-time Election Results, Lobbyist-in-a-Box, ABC store locations, Consumer Assistance Portal, Tourism information, contact informa-tion for each Executive Branch Secretariat, Judicial Branch, and main contact for the General Assembly, as well as emergency contact information for Virginia State Police, Department of Emergency Management, the Red Cross, and Blood Services of Virginia. Additional services that will be added during 2002 include: public library locations, DMV service center locations, Lottery winning information, weather, and State Park in-formation.

Mr. Willett informed the Board that the VIPNet shopping cart now has five online stores offering a variety of goods. The shopping cart was originally developed to include a one-stop, online shopping experience that offers products from each participating store, and VIPNet is preparing to launch this as the Virginia State Store. Current participating state entities have been contacted to submit their products for this statewide catalog. VIPNet has created shopping categories for the Virginia State Store, and the individual state enti-ties have assigned inventory to these categories.

Mr. Willett reported that the Office of Science and Technology had asked VIPNet to build an online conference registration system. There will be annual license and mainte-nance fees for this project. This service went live on June 18th. The registration and payment service was developed as a comprehensive, yet generic service so that multiple state entities can use the application. The administrative side allows state entities to customize the registration for their particular conferences and events.

The next project that Mr. Willett detailed was the Virginia Employment Commission’s Online Unemployment Benefits Filing System that went live May 6, 2002. From May 6, 2002 through 3:00 pm on June 28, 2002, a total of 3,655 Internet claims had been filed. Over 90% of these claims have been assigned to 15 field offices, with Fairfax having nearly 39% of the total claims. Development of a Spanish version of the service is un-derway and should go live later this summer. This is a time and materials project. VIPNet coordinated with VEC to nominate this application for the Best of the Web com-petition.

The final project that Mr. Willett briefed the Board on was the My Virginia PIN project. This project has been slowed for several months as funding and other issues were ad-dressed. The project appears to be back on track, but the proposed redesign eliminates VIPNet’s continued involvement. The original agreement had proposed a $5000 monthly hosting and maintenance fee.

Additionally, Mr. Willett detailed to the Board the steps that have been taken to address concerns in the wake of the power outage of June 12, 2002. Mr. Willett stated that Vir-ginia Interactive is in negotiations with to secure redundant hosting capabilities, as well as several levels of backup and reserve power supplies.

Ms. Smith briefed the Board on two additional continuing projects that VIPNet is manag-ing. The first of these is the Platform for Privacy Project (P3P): VIPNet’s state portal is the first Virginia government site to implement the new P3P privacy information format. The Platform for Privacy Preferences Project (P3P), developed by the World Wide Web Consortium, is emerging as an industry standard providing a simple, automated way for users to gain more control over the use of personal information on Web sites they visit. At its most basic level, P3P is a standardized set of multiple-choice questions, covering all the major aspects of a Web site's privacy policies. Together, they present a clear snap-shot of how a site handles personal information about its users. P3P-enabled Web sites make this information available in a standard, machine-readable format. P3P-enabled browsers can "read" this snapshot automatically and compare it to the consumer's own set of privacy preferences. P3P enhances user control by putting privacy policies where us-ers can find them, in a form users can understand, and, most importantly, enables users to act on what they see. VIPNet’s focus on expanded utilization of P3P is in line with legis-lation sponsored by Del. Brink in the 2002 session of the General Assembly.

Ms. Smith also informed the Board about the Web Accessibility Initiative (WAI). My Virginia uses the latest guidelines from the Web Accessibility Initiative (WAI) in its de-sign and is part of a pilot project to serve as a proof of concept for the WAI’s new 2.0 guidelines. The overall site meets or exceeds accessibility guidelines as well as the W3C’s HTML 4.01 transitional compliance. These guidelines include making a site us-able by screen readers for the blind and near-blind, menus that work for individuals with cognitive difficulties, and designs that better meet the needs of all users.

Ms. Smith informed the Board that VIPNet recently received the EGOV Pioneer Award; VIPNet was one of 20 Pioneer Award recipients for the Live Help Online Customer Ser-vice. Ms. Smith also reported to the Board that VIPNet has entries for several upcoming awards: CSG Innovations Award, VIPNet has three services selected as semi-finalists in the Southeastern Region (Live Help, Virginia Election and Voter Services, and Lobbyist-in-a-Box); VIPNet has also submitted three entries for the Best of the Web Awards (My Mobile Virginia, My Virginia, and the Voter and Election Services); VIPNet has submit-ted several entries for the 2002 NASCIO Recognition Awards (My Mobile Virginia, Live Help, and the Virginia Security Awareness Training (VASAT) enterprise service).

Agency Agreements

Mr. Willett presented one interagency agreement. This agreement was with the Hampton Roads Sanitation District (HRSD). HRSD has asked for VIPNet’s assistance in redesign-ing and building their Web site. They are also interested in multiple interactive services possibly in a second phase. This will be a time and materials project with a monthly hosting fee leading into ASP or transaction-based projects.

A motion was made to approve the agreement and was seconded. The vote was seven votes to zero in favor of approving the agreement.

New Business

There was no additional business.

Public Comment

Mr. Landon, with the Virginia Coalition for open Government, thanked VIPNet for being one of the first state entities to consistently post meeting minutes electronically on the Internet, and asked that VIPNet will continue to lead the way in providing citizens with open information. Mr. Landon also stated his wishes that VIPNet will continue to fulfill its original mission, as laid out in its founding statutes, to maximize the availability of free services to citizens.

Adjournment

At 2:30pm, with no further business, Mr. Simonoff asked for a motion to adjourn. The motion was seconded and approved.