Viewing an Activity or Event

• To view an activity currently listed in the Activities, select the host organization and the group that will be meeting, as well as the date the event will take place, and then click on the "List" button (fig.1) to show all of the meetings that fit your search criteria. If you aren't sure about the exact meeting information, choose the default values of "any" and/or "any department" and set a wide meeting range to see all of the meetings scheduled for that period of time.

  
  (fig.1)

Announcing an Activity

• A password is required to announce, change or delete a meeting.
• To enter activities into the Activities, click on the "Announce an Activity" option at the bottom of the Activities page.
• Fill in the appropriate information (being sure to include the required information (fig. 2), denoted by a red warning message).

  
  (fig.2)

   

• As you enter meeting information you may correct mistakes individually or click the "Clear" button to start over.
• If you enter a web page address, make sure to enter the full address, including the "http" (example: http://www.vipnet.org/)
• Once you have entered and reviewed the information, click the "Submit" button to record the information. That information will then be available for public viewing.

Changing and Deleting Meetings

• In order to change or delete an existing activity that you are authorized to modify, just click on the appropriate option. The Activity Calendar will then display a list of meetings from which you may select to change or delete. The process is the same to "duplicate" an existing activity (in case you have several similar activities to announce).

Frequently Asked Questions

Q. What do I do if I've forgotten my password?
A. Fax a copy of your original application, or a new version on agency letterhead, to VIPNet at (804) 786-6227. Make sure to include your e-mail address. We will then reset your password to the original default, and e-mail you the password and instructions on how to change it. Include in your fax a note stating it is a copy application and not a new application.

Q. How can I get answers to questions regarding the Activities that aren't mentioned here?
A. Call Customer Service at 1-877-4VA.EGOV or e-mail at: Customer Service

Q. My password doesn't work for the Calendar! Why?
A. There are several reasons why your User ID and Password aren't being accepted (an Authorization Required error). IDs and Passwords are case-sensitive, which means you have to make sure that, if your ID and Password are in lowercase letters, then you have to type them that way when prompted. It's also possible that, for users of Microsoft Internet Explorer, a wrong password is being saved and used. Explorer saves IDs and Passwords for you, which is nice if you entered the correct information, but bad if you made a mistake. If this occurs (or if you suspect it might have), just shut down Explorer completely and start it again, making sure to enter the correct ID and Password.